21, 22, 23, October
Stall Holder applications for the 20th Festival are now open! We welcome back past Stall Holders and new. Please apply here!
Food and market stalls add colour and atmosphere to the Festival as well as being an opportunity for artists, makers and cooks to showcase their wares and produce.
Our guidelines reflect the Festival’s principles and we will select stall holders that represent the Festival’s values well and also fit within our selection criteria.
Stall Holder Information
Dorrigo Folk & Bluegrass Festival will select stalls that supply:
- Locally and regionally hand crafted or home-grown craft, art and produce.
- Good quality and innovative products supporting niche industries.
- Locally prepared foods with local produce
- Market stalls with a high quality and creative presentation.
- All packaging must be biodegradable or recyclable.
Weather Conditions – Dorrigo can experience very changeable weather conditions including heat, rain, storms (including hail), cold nights or windy conditions. We require you to take full responsibility for the safety of your stall and suggest you are prepared for everything!
Stall Size refers to the size of your stall only. Site Size refers to your stall plus any additional area requirements (tow bar, back of house needs, etc.) Having the dimensions of your whole site set up is crucial for us to be able to fit all stalls accepted onto the Festival site. If you are using your own van as your stall please make sure that measurements include tow bar, awnings, any seating provided, service side of van (rear or side), frontage size of site.
Camping – There is no provision for separate camping within the Festival zone/stalls area, however showground campsites can be booked here For security reasons some stallholders may opt to camp in their gazebos/stall vans.
Vehicle Access – Movement within the Festival Zone is restricted to access for set up, delivery and pack down prior to 8am and after 11pm. Requests for onsite vehicle parking may be granted for some sites at the discretion of the Stalls Coordinator. Vehicle parking is generally available very close by (50-100m) outside the Festival Zone. If for some urgent reason you need vehicle access during the Festival, please organise with the Stalls Coordinator or the on-duty Volunteer Coordinator. Vehicles cannot enter the Festival until after 4pm on Sunday to begin pack down.
Power – It is essential that power requirements be accurately supplied so that we can try to accommodate your requests. All stalls using power must supply their own power leads, which must meet the Australian Standard for outside use and all leads and appliances must have a valid safety test tag. These will be checked during the Festival and if untagged/out of date, they will be disconnected. Generators are not acceptable as sound interference is not welcomed at acoustic events.
Water – please provide accurate information regarding water needs so that your stall can be placed appropriately. There are a limited number of taps. Stallholders need to supply their own hoses and/or buckets and obviously, for safety reasons, hoses cannot be laid across walking areas during festival operating hours.
Packaging – All products must be sold in biodegradable containers, no sale of plastic single use drink bottles or plastic straws is allowed.
Waste Management – we are continuing our efforts to make Dorrigo Folk & Bluegrass Festival as environmentally friendly as possible. All stalls MUST use biodegradable packaging and utensils for their products– no plastics please. Two “Rubbish Rooms” will be set up within the Festival area and overseen by volunteers. Rubbish, recycling and green waste bins will be available in them. Food vendors may opt to have a green bin behind their stall, these bins will be collected by the local Dandarrga Landcare and Seed Savers groups to create compost. Stallholders are responsible for keeping their sites safe, clean and tidy throughout the weekend and on vacating the site. Boxes and packaging must be flattened and left at the Rubbish Storage Depot (set up on the oval) or taken off-site with stallholders when leaving. All cooking oils must be removed from the Festival site by Stallholders.
Stallholders cannot sell CDs – The Merchandise Shop and side of stage sales by performers are the only outlets for CD sales and performer merchandise.
Stall Positioning – The final decision in positioning of stalls will be made by the Festival Committee. Requests can be considered but not guaranteed. The Festival Committee do not supply shade shelters or equipment. There will be some tables and chairs provided in the main stall area for patrons.
Operating Hours – Food & Coffee stalls are required to operate Friday evening from 6pm to 10pm; Saturday 8am to 10pm and Sunday 9am to 4pm. Vendors are welcome to trade beyond these hours for breakfast or later at
night. During quiet periods of the day stalls selling meals are encouraged to sell lighter snack options so they remain open and maintain the ambience of the festival. Coffee vendors may begin trade earlier on Friday if they wish to do so.
Operating Hours – Non – food stalls are required to operate Saturday 10am to 6pm and Sunday 10am to 4pm. Vendors are also encouraged to operate on Friday and Saturday evening if you can supply lighting. Set up can commence on Friday for all stalls. If setting up on Saturday, stalls must be prepared by 8am.
Security is the responsibility of the stall holder at all times. Stallholders are responsible for anything they bring to the Festival. The Dorrigo Folk & Bluegrass Festival Inc. Committee is not responsible for any loss or damage.
Public Liability Insurance – All stallholders must hold a current Public Liability Insurance cover in the stall holder name and is for the activity that you will be undertaking. A copy of your certificate of currency must be provided and needs to show the amount of cover and show that the cover includes markets and/or fairs in NSW. No stallholder can set up without this documentation being supplied prior to the Festival.
Stallholders must accept all responsibility for their own tax and legal obligations, superannuation and worker’s compensation.
NSW State Government health and safety requirements must be complied with and stall holders must carry all necessary permits and licences for operating their stall.
Please note that the Committee is in the process of reviewing the Stall Fees and the number of Festival tickets that will be issued to Stall Holders, this information will be available when we reply to your applications.
We look forward to your participation at our 20th Festival !