Guidelines

Packaging & Recycling –  we continue to strive to make the Dorrigo Folk & Bluegrass Festival a zero landfill site respecting our efforts to care for our environment. All products must be compostable – utensils, drink & food  containers. The use of plastic single use containers, bags or straws is not allowed. Two green stations will be set up within the Festival area and overseen by volunteers with recycling and green waste bins. Food vendors can also choose to have a green bin behind their stall.  We encourage our patrons to bring their own reusable drink cups and containers and we will be selling these at our Festival Merchandise stall. 

The Merchandise Shop is the only outlet for CD sales and performer merchandise.

Food & coffee stalls are required to operate Friday evening from 6pm to 10pm; Saturday 8am to 10pm and Sunday 9am to 5pm. Vendors are welcome to trade beyond these hours for breakfast or later into the night.

Non-food stalls are required to operate Saturday 10am to 6pm and Sunday 10am to 5pm. Vendors are also encouraged to operate on Friday and Saturday evenings if you can supply lighting. Set up may commence on Friday for all stalls from 9am. If setting up on Saturday, Stalls must be set up by 8am.

Vehicle Access – Movement within the Festival Zone is restricted to access for set up, delivery and pack down prior to 8am and after 11pm. Requests for onsite vehicle parking may be granted at the discretion of the Stalls coordinator. Vehicle parking is generally available very close by (50-100m) outside the Festival zone. If for some urgent reason you need vehicle access during the Festival, please contact the Stalls Coordinator or the on-duty Volunteer Coordinator. Vehicles cannot enter the Festival until after 5pm on Sunday to begin pack down.

Camping – There is no provision for separate camping within the Festival zone/stalls area, however Showground campsites can be booked. For security reasons some stallholders may opt to camp in their gazebos/stall vans.

Stall Positioning –  The final decision in positioning of stalls will be made by the festival committee.  Requests may be considered but not guaranteed. We do not supply shade shelters or equipment. There will be some tables and chairs provided in the main stall area for patrons.

Power – It is essential that power requirements be accurately supplied so that we can try to accommodate your requests. All stalls using power must supply their own power leads, including weather resistant power connectors which must meet the Australian Standard for outside use.  All leads and appliances must have a valid safety test tag. These will be checked by our electrician pre festival commencement and cannot be used if untagged or tag is out of date. Generators are not acceptable as sound interference is not welcomed at acoustic events.

Water – please provide accurate information regarding water needs so that your stall can be placed appropriately. There are a limited number of taps. Stallholders need to supply their own hoses and/or buckets and obviously, for safety reasons, hoses cannot be laid across walking areas during festival operating hours.

Weather Conditions  – Dorrigo can experience very changeable weather conditions including heat, rain, storms (including hail), cold nights and windy conditions. We require you to take full responsibility for the safety of your stall and suggest you are prepared for everything.

Security is the responsibility of the stall holder at all times. Stallholders are responsible for anything they bring to the Festival. The Dorrigo Folk & Bluegrass Festival Inc. Committee is not responsible for any loss or damage.

Public Liability Insurance –  All stallholders must hold a current Public Liability Insurance cover in the stall holder name that is for the activity that you will be undertaking. A copy of your certificate of currency must be provided pre accessing the grounds which states the amount of cover and specifies that the cover includes markets and/or fairs in NSW.

Stallholders are responsible for their own tax and legal obligations, superannuation and worker’s compensation.

NSW State Government health and safety requirements must be complied with and stall holders must carry all necessary permits and licenses for operating their stall.

Food Stall Holders must read and abide by Guidelines for Food Businesses at Temporary Events which can be found here. 

We look forward to your participation at our 22nd Festival !